Privacy and cookies

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We are committed to preserving your privacy. The following page will help you understand how we use and protect your information obtained from using our website. 

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Information about you

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Why we collect your information

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We will only collect your personal information through the Short Online Courses contact us form, which requires your name and email address for the purposes of responding to your query. 

In order to take a course on one of the external learning platforms you will be asked to register with the platform. Please see the individual privacy policies for each learning platform for more information: 

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Forms 

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If you do use our online form, there will be further details of why we are collecting the information asked for. 

The relevant legal basis will be given at the point of collecting personal data as this can be through contract or legitimate interests as well as explicitly gaining consent.

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Storing your preferences 

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We also store certain preferences you have using the site. 

When you interact with the website you will be able to set how you want to view some content or whether you would like to permit personalised advertising for courses and open days or see content from companies outside the University. This will be either through the cookie consent banner or from consent requests for specific content on individual pages. These preferences will be stored for a short time. 

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Storing your information

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In most cases, personal data is stored on University of Edinburgh servers within the UK. 

However, the University does use third-party companies to enhance the quality, service and functionality of certain web services available to visitors. 

How we use your information 

Your personal details can be used to provide you with information, products or services as well as helping us tailor the website to your preferences. 

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We use your information to: 

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  • Enable us to supply you with the goods, services and information you have requested through the University website.
  • Ensure that content from the website is presented in the most effective manner for you and for your computer .
  • In order to administer, support, improve and develop the University website we do analyse some information we collect during your visit to our website. Please see the Cookies section below for more information.  
  • Maintain a contract we have with you, such as a course application form or any other service you wish to access 
  • Notify you about changes to our service. 

For additional information on the University's approach to data protection, your rights and the legal basis for contract and consent see our legal information pages 

Legal information [https://www.ed.ac.uk/about/website/privacy/legal-information] 

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Cookies 

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We use cookies and other technologies to improve our service, enable the use of third-party services (like YouTube videos) and serve interest-based advertising on third-party websites. We ask for consent to serve advertising through our cookie consent banner.  

The full details of all the cookies we use  

When you leave our website or click on links that lead to external websites, we are unable to control what cookies are set in any way. You will need to set your cookie preferences for those sites as well. 

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Automated processing and profiling 

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We do not use profiling or automated decision-making processes. 

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Storage of your information 

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Your information is securely transmitted via our website. Once we have received your information, we will also use strict procedures and security features to prevent unauthorised access. 

How long we keep your data depends on the purpose for which the information was supplied. You will be informed of how long the data will be kept during the process of giving your personal details. 

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Disclosure of your information

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We will not share, sell or distribute any of the information you provide to us without your consent, except where disclosure is: 

Necessary to enforce our rights, including under our website Terms and Conditions of use. 

Necessary to enforce our rights under any other Terms and Conditions of use or Terms and Conditions of sale of the University or any of its schools, colleges or departments.

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Required or permitted by law